Reliable AR and AP Support
and Software Integration
From invoicing and payment reminders to vendor bill processing and system setup,
we handle it all remotely so you can stay focused on your business.
Why Businesses Choose Our AR, AP & Software Support
Faster invoices and better collections
On-time payments, fewer late fees
Aging reports for clear cash tracking
Integrated with your accounting tools
Lower costs than internal hiring
Accounts Receivable (AR) Support Services
End-to-end AR support with invoicing, collections, reporting, and audit-ready records.
Daily & Weekly Tasks
- Customer invoicing & statement generation.
- Reminder and collection follow-ups for overdue invoices.
- Real-time updates to customer records and balances.
- Customized credit control workflows.
Monthly & Quarterly Tasks
- Receivables ageing reports with insights.
- Customer account reconciliation support.
- Status updates for overdue accounts and payment plans.
- Cash flow tracking linked to receivables.
Annual & Strategic Support
- Year-end AR summaries for financial reporting.
- Support for audit documentation and internal reviews.
- Collaboration with CPAs for tax-ready AR books.
Accounts Payable (AP) Support Services
Streamlined AP support with integrated tools, reporting, and vendor payment controls.
Daily & Weekly Tasks
- Enter purchase orders and vendor invoices.
- Schedule vendor payments and approvals.
- Allocate expenses and code entries.
- Update payable records in real time.
Monthly & Quarterly Tasks
- Generate vendor aging reports.
- Reconcile vendor accounts.
- Track outstanding payables and due dates.
- Review recurring payments and approval workflows.
Annual & Strategic Support
- Prepare year-end summaries for AP.
- Support audit documentation and internal reviews.
- Coordinate with CPAs and finance leads.
- Maintain compliance-ready AP reports.
Software Integration
From software setup to payroll and compliance.
SERVICES
Software Setup & Configuration
Ongoing Tool Maintenance & Troubleshooting
Reporting, Controls & Compliance Support
Scope of Work
- Implement QuickBooks, Xero, Bill.com or any books of accounts management software.
- Set up data sync, automation, and approval rules.
- Configure vendor and customer mapping.
- Align system settings with your workflows.
- Support system updates and configuration changes.
- Maintain data sync across tools.
- User issue resolution and access control.
- Perform regular reviews to ensure accuracy and uptime.
- Set invoice approval controls and payment limits.
- Maintain audit trails and reporting logs.
- Generate custom reports for payables and vendor ageing.
- Coordinate with finance teams for audit-ready records.
Team Qualifications and Expertise
Professionals trained in U.S. standards with hands-on experience across finance functions.
- B.Com / M.Com graduates with an accounting specialization
- Some team members have CA Inter or MBA Finance for higher-level supervision
- QuickBooks Online/Desktop and Xero Certified
- Trained on AR/AP best practices for U.S. businesses
- Hands-on experience with tools like Bill.com, Melio, Hubdoc, Dext, Gusto, and Veem
- Familiar with IRS 1099 tracking requirements and W-9 collection
- Capable of setting up internal controls for invoice approval, payment limits, and audit trails
- Maintain accurate records to support cash flow forecasting and budgeting
- 2 to 6 years managing end-to-end AR/AP for U.S.-based clients
- Familiarity with industries like eCommerce, professional services, real estate, healthcare, and manufacturing
- Experience working directly with CPAs, virtual controllers, and operations teams
- Good written English for vendor and client communication
- Basic spoken English for calls and clarifications
- QuickBooks Online/Desktop, Xero, Zoho Books
- Bill.com, Melio, Routable, Tipalti
- Dext, Hubdoc, SharePoint
- Structured SLAs for invoicing and bill processing
- Dual-review system to prevent errors
- Regular status updates and transparent reporting
Who We Help?
Flexible support built for small teams and growing businesses.
Software Compatibility
We work inside your accounting stack, not outside it.
How It Works?
Our 5-Step Remote Accounting Model
Assessment and Goal Setting
We understand your workflows, billing cycles, and tool usage
Access and Integration Setup
We connect to your software stack and configure access
Remote Team Start
AR/AP specialists begin handling tasks as scheduled
Approval and Review Cycle
Weekly or monthly reporting for your team’s review
Ongoing Optimization
We improve processes as your business grows
Security & Data Protection
Enterprise-grade infrastructure to protect your data, ensure privacy, and support secure remote accounting operations, built for compliance and peace of mind.
VPN-secured access only
256-bit encrypted data handling.
Role-based permissions for team members
Daily backups and audit trails
SOC and GDPR compliance
Real Results from Remote Engagements
Proven impact on cash flow, process efficiency, and overall operations
0
%
Improvement in
Invoice-to-Cash
Cycles
0
%
Reduction in Late
Payment Fees
0
%
Fewer Manual Errors
0
Days
To Complete Software Integrations
Testimonials
Consistent. Compliant. Trusted.
They took over our AR and AP processes in less than two weeks. Now, invoices go out on time, vendors are paid properly, and our internal team has more breathing room.
Our vendor payments are now fully organized and on schedule, saving us from late fees every month.
The integration with our accounting software was seamless. All reports are now audit-ready and easy to track.
Customer invoicing and follow-ups happen without me having to chase anyone. Cash flow has improved noticeably.
Their team maintains clean, accurate AR/AP records and communicates with us clearly every week.
Need Support with Payroll Tax, Compliance, or Bookkeeping?
We offer add-on services to complete your finance function, file taxes, stay compliant, and manage payables & receivables.
FAQS
Will your team work within our software systems?
Yes, we integrate into your existing stack, including QuickBooks, Xero, and Bill.com.
Can you scale support during peak seasons?
Yes, we adjust resources based on campaign load and business cycles.
Do you provide customized ageing reports?
Yes, weekly or monthly, in your preferred format.
How do you handle software changes or updates?
We maintain, train, and realign workflows as needed.
Is our data secure?
Yes, all data is encrypted and handled under strict access control.
Can you help with both AR and AP at the same time?
Yes, our team can handle both functions simultaneously while ensuring accuracy and compliance in each area.
Simplify Your AR, AP, and Systems While You Focus on Business Growth
Let’s get started with your custom staffing solution today.